DataScan’s Accounts Payable processing service utilises the most up to date technology allowing your company to automate the invoice approval process. Our AP systems integrate fully with all of the main ERP (Enterprise Resource Planning) and Accounting systems.
Our AP service is flexible and modular as follows:
Online Digital Archive
Your company’s Purchase Orders and Supplier Invoices are received by Datascan staff, scanned using our high – tech scanners and electronically archived onto the Datascan DMS site. This online site is encrypted and your electronic copy documents can be easily emailed, printed and managed from your secure personal account. Invoices and other documents are available in fully searchable PDF format.
To book a web demonstration of our Datascan DMS – please click here.
Scanning & Data Capture
Your Company’s Supplier Invoices are delivered direct to Datasan’s M50, Finglas premise via a PO Box arrangement where they are scanned and indexed using our Inpute Technology Accounts Payable solution.
Verified information is captured from your accounts documentation and the resulting data file and corresponding image file is electronically sent direct to your Accounting Package or your ERP system. This service is flexible and cost effective, reducing the time spent and increasing the efficiency associated with this process.
Purchase Order & Invoice Matching
Working to your company’s Accounts Payable protocols our Invoice matching service will tag every incoming Invoice with a corresponding Purchase Order number. This dramatically reduces the time spent by your staff handling exceptions and queries regarding PO’s. By electronically uploading a Look-up file of your suppliers and Purchase Orders our AP system will ensure that all transactions are complete with all of the required fields for seamless procure-to-pay processing.
“Techrete have been using Datascan’s weekly invoice scanning service for some time now. Being able to search for an invoice in electronic format instead of in hardcopy is so efficient and I am happy to recommend it to other busy companies”
Siobhan McCann, Manager, Techrete