Medical Records how the scanning process works | DataScan
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Medical Records – The Scanning Process

Datascan are the document scanning company of choice for many GPs and medical practices all around Ireland.

We have been working with many of our medical clients for over 20 years and we put our success down to the tried and trusted processes that we work with.

The Scanning Process medical datascan

The scanning process that medical records go through has to be meticulously followed as we are working with sensitive and valuable information.  Here we explain how our processes work to ensure total security at all stages.

Receiving the information

The first step for Datascan is to request authorisation from the doctor to communicate with their patient management system such as Socrates or Helix on their behalf.   Once that has been received we can then receive the patient ID Database from software company.  We are experienced in this sector so can work with many different versions of software.  Datascan then collects the patient files from the surgery using our own Garda screened driver.

Matching the information

All scans will be matched to the identifier record in the patient identifier database for each file.  When all the scans are complete the scanned files will be delivered by encrypted USB or via a secure private cloud to the doctor’s surgery.  This is vital to ensure the patients information is secure while in transit either physically or virtually.  Scans can then be imported directly into the patient management system all at once.  Each scan being imported into the corresponding patient record so the information lands in the correct place.

Following the scan

Datascan provides a cooling off period for up to one month.  We believe you will be delighted with the service but should any issue occur we are on hand to rectify it.   We will then supply the doctor with an authorisation to destroy records form.  Once this document has been completed the scanned files will be confidentially destroyed.  The surgery will then be issues with a certificate of secure destruction confirming that the records have been properly disposed of.

Datascan Document Services are leaders in this industry because we believe our service provides a Simple, Smart and Secure way of managing documents.  If you are interested in finding out more or having a trial our team would be delighted to speak with you.

Medical Records Data Scan
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