What is Medical Record Scanning?
Today most medical practices are now fully computerised and have invested heavily in their practice management software. However, many practices still have a lot of their patient medical records in paper form, stored in filing cabinets and so on.
DataScan are Ireland’s medical record scanning specialists. We can Scan and Index all your patient files swiftly and securely. Done in a format suitable for uploading directly into your Practice management software package. A detailed breakdown outlining each step of the journey to scanned records can be seen below.
DataScan has a dedicated Medical Records Scanning Department. More than other standard forms of documentation Patient Medical Records have unique requirements for sensitivity, accuracy and confidentiality of treatment. Making the decision to outsource the scanning of these documents is an important one for medical practitioners. Contact us for more information or a free trial today!
"Medwise is a busy Occupational Health practice with 2 offices in Naas and Dublin. We engage Datascan on an on-going basis to scan our patient files. We find the service to be totally confidential and reliable, which is absolutely essential for us. It is good to know our information is 100% secure"Emma Nugent, Practice Manager, Medwise Occupational Health
Which Practice Management Software Packages do DataScan work with?
DataScan produces scanned information in many formats that are compatible with most Practice management software packages. To date we have worked with customers of the following software packages:
Click on one of the above images to view more information and case studies.
The Scanning Process
Request Authorisation From Doctor
DataScan will request authorisation from the Doctor to communicate with their Patient Management System such as Socrates on their behalf.Contact Us Step 1: Scanning Process
DataScan Receives Patient ID Database from Software Company
Once this written permission has been obtained - this will consist of First name, Surname, Date of Birth and Identification Number.Step 2
Collect Patient Files
Datascan then collects the Patient Files from the Surgery - using our own Garda-Screened Driver.Step 3
Files Scanned and Matched
All scans will be matched to the identifier record in the Patient Identifier Database for each file.Step 4
Scanned Files Delivered
When all the scans are complete the Scanned Files will be delivered either by encrypted USB or via a secure Private Cloud to the Doctors Surgery.Step 5
Scans can then be imported direct into the Patient Management System all at once - each scan being imported into the corresponding patient record.Step 6
For up to one month.Start Free Trial Step 7
Authorisation to Destroy Records sought
We will supply the Doctor with an 'Authorisation to Destroy Records' form.Step 8
Once this document has been completed - the Scanned Files will be Confidentially Destroyed.Step 9
Certificate of Secure Destruction
The surgery will then be issued with a Certificate of Secure Destruction - confirming that the records have been properly disposed of.Contact Us Scanning Process Complete