About datascan

Datascan Document Services are Ireland’s specialist digital document management service providers.  Our clients work with us to create efficiencies within their businesses.  We take their paper documents and scan them securely and accurately.  This allows them peace of mind when it comes to data protection, business continuity and disaster recovery.  It also gives them back office space and improves staff productivity.

Established for over 30 years, we have been working with clients in practically every industry, helping them to digitise and manage their documentation.  We are known particularly for our medical record scanning due to our concentration on security and handling of sensitive data.  This makes us the perfect partner for anybody that values a secure, accurate service.

To be assured of the quality of our service we are certified to ISO9001.  To further emphaise our focus on security we are also certified to the internationally recognised standard ISO27001.

Who We Are

Meet The Team
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SECURITY

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QUALITY

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PARTNERSHIP

What Our Customers Say

I have engaged the services of Datascan for a number of projects in both the scanning and archiving of our business documents. The completion of these projects resulted in greater efficiencies in our business and freed up vital working hours in a busy environment.

At all times I have found their service to be competent and professional and their response times to communication very prompt.  It is also reassuring for me that they have achieved the ISO27001 standard for information security.

I would be happy to recommend Datascan for similar projects

Deirdre O’Connor, QFA, Financial Services Sector.

In my experience the Datascan company provides an excellent service at reasonable cost with a friendly and efficient staff and would recommend it.

Prof. Patrick Manning, MD, PhD, DCH, FCCP, FRCPI, Consultant Respiratory Physician

I have dealt with Datascan over the past number of years pertaining to scanning of sensitive data and secure destruction of data. I have always found Datascan most  professional and competent in their dealings. The scanning and work they do and engage in is of an extremely high quality .The Staff are always very helpful , co-operative and professional it is always a pleasure dealing with them .They have always displayed in their dealings with me high attention to detail ,trustworthiness in dealing with issues and problems when they arise .I am very satisfied with the service they provide to me .

Matt Breslin, Data Protection Officer, South West Doctors-On-Call Limited

I was very impressed with the service provided by Datascan. Their knowledge of the industry and the options available to Royal London to meet our GDPR requirements, along with their competitive pricing, made for an easy decision to choose Datascan to help us with our Data Minimisation requirements. We were not disappointed. The quality of the scanning and the attention to detail were excellent.

We found Ilona, Orla & the Datascan team to be very professional, knowledgeable, flexible, efficient and at all times, incredibly helpful.

I have no hesitation in highly recommending their services and look forward to working with them again very soon.

Gwen Hollingsworth, Data Governance & Quality Lead, Royal London Insurance Ireland DAC

We engaged the services of Datascan in 2011 to collate, catalogue and automate electronically all our paper files requiring storage and retrieval. As we work with sensitive data we needed to be confident that all aspects of this project were managed accordingly.

We trusted Datascan professionalism and their determination to meet all our business needs and we were not disappointed. From the initial discussions on how this project was to be managed, we found all their staff to be fully engaged, professional, consistent and knowledgeable.

We continue to use their services to date and find they provide a high level of professionalism and efficiency and experience a prompt response to our business needs.

We have no hesitation in highly recommending their services.

Dr Deborah Martin, Dr Ian MagFhearraigh, Whithworth Medical Centre

As a busy GP practice the Datascan team are the partners you need. Efficient, professional and accurate. We have had a 9 year relationship with Datascan and never looked back. I highly recommend their service to look after all your document management needs. Thank you Datascan.

Dr Richard Look Tong, GP / Community Surgeon, Delvin & Clonmellon Health Centres

As a customer of Datascan for over 5 years, I can honestly say they are a fantastic company to deal with. Their accuracy in handling our documents is 100%. Support and customer service is excellent. Your documents are in good hands with Datascan

Lisa Nicholson, Private Secretary Prof. David Keegan, Keegan Retina

We have been using Datascan for a number of years and have always found them to be very helpful, professional and reliable. A great service and would highly recommend them

Joanna Curran, Private Secretary of Dr Louise O’Toole, Mater Hospital

Great reliable service from Datascan – haven’t looked back since availing of their service

Leanne Richardson, Practice Manager, Balbriggan Medical Centre

Medwise is a busy Occupational Health practice with 2 offices in Naas and Dublin. We engage Datascan on an on-going basis to scan our patient files. We find the service to be totally confidential and reliable, which is absolutely essential for us. It is good to know our information is 100% secure

Emma Nugent, Practice Manager, Medwise Occupational Health

We used Datascan originally to digitise all our patients’ paper records but have continued to use them to keep our paper storage to a minimum.  From the very beginning our dealings with Datascan have been very positive, the staff are very friendly; any requests have been answered quickly  and the service is always of the highest professional standard.

Mary Tynan, IT Manager, Johns Green and Loughboy Medical Centres

I have used Datascan to transfer all of my old paper files to PC. The whole process was very efficient, and I would have no hesitation in recommending DataScan.

Dr. Larry Curtin, GP Principal, Dundalk, Co.Louth

I used Datascan services when I was taking on an entirely paper based practice. Their document scanning service was fast and efficient and enabled me and my practice staff to modernise our operations and make best use of our patient management package.

Dr. Rukshan Goonewardena, Ballyjamesduff Family Practice

Datascan were extremely professional and handled all of our file scanning and destruction with the utmost security and confidentiality.  Their pricing is very competitive and we would happily recommend their services to any other firm.

Claire Bird, Investor Relations Manager, Warren Private

Techrete have been using Datascan’s weekly invoice scanning service for some time now.  Being able to search for an invoice in electronic format instead of in hardcopy is so efficient and I am happy to recommend it to other busy companies

Siobhán McCann, Manager, Techrete

Atlas Autoservice Group operates 11 remarkably busy branches all over Dublin and we drop our job cards to Datascan weekly for scanning straight into our CRM system.  We are incredibly happy with the service.  The scanned job cards allow us to access accurate, up to the date information quickly on our system, which is vital for us, both from an internal and a customer focused point of view.

Mark Edwards, CEO , Atlas Autoservice Group

Newspread have been using Datascan information capture services since 2004.  Our business enjoys a positive and flexible partnership with Datascan which is a direct result of their unique customer service philosophy and professionalism.

Grace McPhail, Operations Manager, Newspread Ltd.

We are very pleased with the service and it has already cleaned so much space from our limited space in the office.  It has eliminated leafing through numbered box folders for documents.  A sterling service indeed.

Neil Bradley , PermaNet.ie

Independent News and Media have been using Datascan’s Data Capture services for Newspaper Returns for over 15 years now.  In that time INM have found Datascan to be flexible, enthusiastic, and committed to quality and good customer service.

Fintan Gavigan, Sales & Operations Manager, Independent News & Media PLC

Any Questions?

We are a well established company – founded in 1993 and are a wholly Irish-owned company.

DataScan is proud to be an ISO 9001:2015 and ISO 27001 accredited company. Our quality systems pervade every process in operation at DataScan. Staff members are fully trained in the quality processes as they relate to their own position and to specific customer requirements. DataScan’s achievement of ISO accreditation means that we are uniquely placed to assist Client companies in facing their business process challenges in a structured yet flexible manner. We know that client’s needs and priorities change as their business progresses therefore we conduct regular reviews of all of our quality processes. DataScan processes also help the environment and every week we send over 400 tonnes of paper waste to recycling.

DataScan is dedicated to the security of its client data. From Newspaper and Magazine returns data to the imaging and hosting of Confidential business documentation DataScan does the utmost to ensure that Data integrity is preserved. DataScan’s systems are subject to constant review and upgrade. At all times, DataScan utilises best in class processes to stay at the leading edge of Security and Confidentiality. Comprehensive Client Service Level Agreements and registration with the Irish Data Protection Commissioner ensure that security systems are measurable at all times.

DataScan DMS Security Features:

– Secure physical and network hosting in Ireland’s largest data centre (Servecentric)

– HP Virtualised hosting architecture with logically separate, and individually fire walled, hosting components

– Private secure point-to-point encrypted microwave links between the data centre and DataScan document scanning premises

– Internally separated client user accounts within the document storage servers with all document intercommunications based on SSH encryption

– All user login credentials are encrypted with one-way encryption algorithms

– All DMS access is logged and all viewed or downloaded document pages are uniquely watermarked, in real-time, for traceability

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