A recent flood in Munster caused damage to a local credit union, highlighting the risks of relying on physical paper records in an unpredictable world.
As floodwaters entered their premises, important documents stored in filing cabinets were destroyed, resulting in operational disruption and the permanent loss of important information. Although the credit union attempted to recover the damaged files by sending them to a specialist company, most of the documents were beyond repair.
The issue was not just the flood but the outdated method of storing essential data. Paper files are highly susceptible to disasters such as floods, fires, and accidental damage. This unfortunate event should act as a warning to organisations that have not yet embraced digital solutions to protect their vital records.
Digital Transformation
Had the credit union digitised their files beforehand, they could have avoided much of the subsequent turmoil. Digital storage solutions offer far greater security and resilience. Files scanned and stored digitally are protected from physical damage and can be quickly accessed and recovered, even in the face of disasters. The benefits of digital transformation extend beyond convenience, it is a critical measure to ensure business continuity.
At Datascan Document Services, we specialise in helping organisations protect their data through comprehensive document digitisation services. We offer scanning services that convert paper records into secure, searchable digital files. They can be stored in safe environments, protecting them from environmental threats and human error. With our member management packages, many Irish credit unions now have instant access to their records allowing them to operate day to day without worry about the safety of their data.
Digitise your Files
For any business or institution still relying on paper files, this incident serves as a clear reminder: it is not a matter of ‘if’ a disaster will occur, but ‘when’. By digitising your records now, you can ensure your files are safe, secure, and accessible, no matter the circumstances.
Don’t wait for a disaster to strike. Now is the time to digitise and protect your organisation’s most important information. You can speak to our expert team to find out more.
