GP legacy files are patient files that a GP has inherited from another practice or that may have been built up over the years in their own practice. These paper files are normally delivered in large boxes and put into a room in the practice until it is decided what should be done with them.

The Challenge

You now have the files but the issue are:  you don’t know what information you have, it is difficult to access the information you need, you know most of it needs to be scanned and uploaded to the management system but this takes time and is expensive.

If the boxes have been in practice for a while, that room is probably filled with files from decades past. You may not even know where some of these files came from or why they exist, but they’re still taking up space on shelves and in filing cabinets all over your office. Some of this information is of a very sensitive nature too and as we all know there are regulations about how long we should be holding on to data.

The Solution

This is a common situation for the team at Datascan and something we are used to dealing with.  We have the answer, we can catalogue your files and store them for you so that they can be easily retrieved when needed. They don’t have to be scanned at once, we can identify what you have and then you can decide what needs to be destroyed and what should be kept for the moment.

Scanning files can be a tedious task, especially if you have a lot of them. You may think that you can save money by doing this yourself, but if you do not have the proper equipment or training, then the quality of your scans will be poor, electronic file sizes will be too big and this could lead to errors down the road when trying to access those documents again.

Datascan can scan and file your documents, which is a great way to preserve them in case of future loss or damage. If you don’t need certain files anymore, we can destroy them according to your schedule and guidelines.  We store the files until you make the decision on what you need to keep and access. We can digitise the files at your schedule, in batches that makes it more affordable and manageable. We can then create a custom plan for your project that fits within your budget and timeline.

Let us help with your GP Legacy files

If you need help with your GP Legacy files, contact us. We offer a range of services to make the process easier for you and keep your practice organised and compliant.  Our services include scanning, filing, indexing and storing all of your records so that you can access them easily whenever you need them.  And remember, we do this at your schedule to fit your budget.  There’s a reason we have been Ireland’s leading document management provider to the medical sector for many years, we know your challenges and have the right solutions.